Section VII of the Facility Use Policy addresses the need for insurance by external groups (Group C in policy), and for non-university groups involved in cosponsored events with the University (Group B in policy). It is important to note that the University cannot purchase this type of insurance for itself. This only applies to external entities.
Why is this insurance necessary? It serves to protect the participants, the cosponsored group, the host department, and the University. Keep in mind that many, if not most non-profit organizations already have this type of insurance in place, and would only need to send proof of insurance. If the University is liable for a person’s injury and property damage on campus, the host department is responsible to pay the damages, unless insurance covers the claim.
Liability insurance for events is purchased through insurance agencies. A list is kept of agencies that have provided this type of insurance in the past for events held at UNCG. Contact Information Technology & Planning at 334-3111 for more information.
The Insurance section of the UNCG Facility Use Policy follows for your convenience.
VII. INSURANCE
All unaffiliated groups using university facilities shall provide a certificate of general liability insurance listing the University as an "additional insured". This would include all Group C events, and unaffiliated cosponsoring organizations in Group B events.
Coverage will not be less than:
Bodily injury $500,000 each person, $1,000,000 each occurrence
$500,000 property damage each occurrence
Group C proof of insurance will be handled through Continual Learning or another designated events manager (designated under this policy). Where there is not an events manager for a Group B event, the UNCG sponsoring department must see that unaffiliated cosponsoring organizations send proof of insurance to the ITP University Planning Office, Mossman Building, as specified in the Event Planning Checklist. Failure to do so could result in cancellation of the event. Any exceptions or modifications must be approved by the University's risk manager (Director of Purchasing), in consultation with the University's legal counsel.
All agreements with unaffiliated organizations will include a section requiring that the University be indemnified and held harmless from all liability, loss, damage, costs and all other claims for expenses asserted against the University that may arise during or result from the approved use.